Airtable

• You manage multiple clients
• You track many audio files
• You want a repeatable workflow

• Job tracking
• Deadline management
• Client notes and file organization

1. Create a base with Jobs + Clients.
2. Add statuses (New, In progress, Delivered, Invoiced, Paid).
3. Enter your last 10 jobs.
4. Use it for the next month.

• Airtable freelancer job tracker template
• transcription workflow tracking
• Airtable status pipeline setup

• Flexible database
• Good for pipelines

• Setup time
• Can be overkill for one-client workflows

Transcriptionists managing multiple jobs and deadlines.

Anyone who prefers a simple checklist and only handles a few files per month.

• Track transcription jobs by deadline, status, and approved file location.
• Record client formatting requirements and clarification questions.
• Review delivery and invoice status without exposing transcript contents.

• Check current permissions, storage, automation, and plan limits.
• Do not place confidential audio or sensitive transcripts into a workspace without authorization; retain secure backups and verify privacy and retention arrangements.

Descript — Generates and edits transcript drafts for jobs tracked in Airtable.

Audacity — Cleans audio before transcription and supports quality review.

Square Invoices — Invoices clients after Airtable marks transcription jobs as delivered.

Transcription Jobs — Airtable organizes clients, files, deadlines, delivery status, and invoices for transcription work.

Freelance Writing: Get Paid to Write Online — Transcription project tracking can expand into content repurposing and writing deliverables.